Jobs & Internships

Northwest Folklife is hiring for several year-round positions:

Accounting Assistant

Assistant Volunteer Coordinator Internship

We are also looking for a Communications Intern and a Development Intern!

(Click here to jump to more information about our internship program)

Accounting Assistant

Position Description

We are seeking a motivated and resourceful individual to join our team at Northwest Folklife as an Accounting Assistant. Reporting to the Director of Finance, the Accounting Assistant will be part of an accounting team of three that together are responsible for all aspects of accounting, including accounts payable, accounts receivable, and payroll, monthly reporting, annual budget process, and annual audit.

Key Responsibilities

Payroll:

  • process bi-weekly payroll using PayNorthwest
  • maintain Excel controls to ensue all employees are accurately paid
  • import general ledger IIF files from PayNorthwest to QuickBooks
  • make additional payroll journal entries as required
  • assist with maintaining HR files and employee records
  • work on a team of two to process hire paperwork and perform data entry for one large (100+) payroll over Memorial Day weekend each year

General Accounting utilizing QuickBooks:

  • work on a team of two to cover all aspects of A/R, including data entry of invoices, payments, and sales receipts, daily or as required
  • work on a team of two to cover all aspects of A/P functions, including data entry, payment of bills, and credit card/petty cash reconciliations
  • work with development team to reconcile monthly deposits to Giftworks donor software and QuickBooks
  • assist Director of Finance with the monthly reconciliation of balance sheet and bank accounts
  • assist Director of Finance with aspects of the annual budget process and the annual audit process

Skills/Qualifications:

  • Bachelor’s degree or equivalent experience, required
  • 3-5 years’ accounting and payroll experience, required
  • Nonprofit experience, strongly preferred
  • Experience with QuickBooks required
  • Strong Excel skills, required
  • Experience with a third party Payroll system, required
  • Experience with PayNorthwest, a plus
  • Experience/familiarity with HR regulations, desirable
  • Good time management and organizational skills
  • Ability to work successfully in a collaborative, team-oriented organization
  • Ability to work closely on a small team, sharing responsibilities and communicating closely and clearly with the team
  • Highly motivated and resourceful; possessing a positive attitude and sense of humor, even under pressure

Additional Details
This is a 20 hour per week position, with some additional hours required periodically upon mutual arrangement. This is a non-exempt position, paid hourly, and eligible for generous PTO and holiday benefits. This position requires working on Memorial Day weekend and the Tuesday following, each year. Hourly rate is $20 – $24, DOE.

How to Apply

Please send your resume and a cover letter as attachments via email to the Hiring Committee at hiring@nwfolklife.org with your name and the job title in the subject line. Position is open until filled.

 Assistant Volunteer Coordinator Internship

Northwest Folklife Internship Program:

Interning at Northwest Folklife can be the experience you need to gain a career in event planning, festival production, the music industry, nonprofit management, marketing, fundraising and a whole host of other fields. Interns at Northwest Folklife take on a significant role in executing the largest free community arts festival in the nation and learn how to increase visibility and strengthen the sustainability of a nonprofit organization.

Before you apply:

  • Housing and transportation are not provided.
  • Start and end dates, hours per week, and days of the week are all negotiable based on the intern’s availability.
  • All applicants must be able to commit to working Memorial Day weekend, (May 26th – 29th, 2017) NO EXCEPTIONS.
  • Internship is unpaid but this individual will be paid a stipend for the festival weekend.
  • Academic credit for internships must be arranged by the intern with their sponsoring institution. Academic credit is up to the discretion of the intern’s college or university.
  • Computer resources are limited; prospective interns with laptops are encouraged to apply

 

Title: Assistant Volunteer Coordinator Intern

Internship Length: April 3rd 2017 – June 8th 2017 (dates flexible)

Hours per week: 8-15 hours per week (will increase as we get closer to the Festival)

Reports to: Volunteer Coordinator

 

The Assistant Volunteer Coordinator Internship requires collaborating with almost every department and aspect of Northwest Folklife and therefore is a perfect fit for anyone who wants to learn more about the event planning world. The primary focus of this internship will be to assist with scheduling and Volunteer Registration the weekend of the festival in addition to supporting the Volunteer Appreciation Program.

 

Responsibilities

  • Assist with the scheduling of volunteers and outreach efforts
  • Help organize donations for Volunteer Appreciation Program and procurement
  • Help run volunteer registration during the Festival (May 26th -29th, must be available all four days)
    • Help with data entry and other Volunteer Registration procedures
    • Assist with the Volunteer Check-In process and Training
  • Organization of the Staff Lunch

 

 

Identified Learning Outcomes:

  • Strengthen customer service skills as part of an Event Management Team by communicating with staff, donors, and members of the community, volunteers, performers and business associates.
  • Develop an understanding of event coordination by working with development teams, production teams, volunteer coordinators, and sponsorship associates.
  • Enhance communication skills through interactions with community representatives, artists, performers, sponsors, and production teams.
  • Gain experience with non-profit arts administration and coordination.

 

Requirements

  • Strong work-ethic and communication skills.
  • Proficiency with Microsoft Office, Excel and data entry.
  • A love of music, arts, and culture.

To Apply:

Please send your resume and a cover letter via email to the Volunteer Coordinator at volunteers@nwfolklife.org with the title of your desired internship in the subject line.

Northwest Folklife Internship Program

Northwest Folklife Internship Program:
Interning at Northwest Folklife can be the experience you need to gain a career in event planning, festival production, the music industry, nonprofit management, marketing, fundraising and a whole host of other fields. Interns take on a meaningful role in executing elements of the Northwest Folklife Festival, the largest community arts festival in the nation, and learn how to strengthen the sustainability of a non-profit organization.

Before you apply:

  • Housing and transportation are not provided. Prospective interns should carefully consider their financial needs as the internships are unpaid.
  • Start and end dates, hours per week, and days of the week are all negotiable based on the intern’s availability
  • All applicants must be able to commit to working Memorial Day weekend, (May 26th – 29th, 2017) NO EXCEPTIONS
  • Academic credit for internships must be arranged by the intern with their sponsoring institution. Academic credit is up to the discretion of the intern’s college or university
  • Computer resources are limited; prospective interns with laptops are encouraged to apply

To apply:
Please send your resume and a cover letter via email to the Hiring Committee at hiring@nwfolklife.org with the title of your desired internship in the subject line. Although we prefer electronic methods, you may also submit your resume to:

Northwest Folklife
Attn: Hiring Committee
305 Harrison St.
Seattle, WA. 98109

Positions are open until filled.

Communications Internship

Reports To: Programs Director
Internship Length: March 2017 – June 2017
Time Commitment: 15-20 hours per week
**Priority given to applications received by March 13th

Northwest Folklife is seeking a Communications Intern to support the marketing and communications for the Northwest Folklife Festival (May 26-29, 2017). The Communications Intern is will assist in promoting the Northwest Folklife’s mission; support all communication and marketing activities, including media sponsorships contracts and layout of the Festival Program Guide.

Responsibilities:

  • Work directly with the Programs Director and Development Director to support external communication strategies
  • Act as liaison with sponsors and designer to approve ad logos
  • Manage content submission for the Festival Program Guide, coordinating inter-departmentally with staff and manage guide distribution in the greater Seattle area
  • Support Communications Coordinator with social media and assist in developing content based on strategic goals, best practices, that result in stronger social engagement
  • Create blog content and solicit guest posts and interviews
  • Assist with updating website content for nwfolklife.org
  • Liaise between Media Relations consultant and Northwest Folklife
  • Create media sponsorship messages for stage announcements
  • Support communications and marketing team as writer, editor, and proofreader

Requirements:

  • Strong communication skills
  • The ability to work as part of a fast-moving team
  • The ability to manage time efficiently
  • The ability to work with grace under pressure
  • The ability to deal with small details and connect them to a larger whole
  • Knowledge of or experience with cultural arts in the Pacific Northwest
  • A working knowledge of Office and databases
  • A working knowledge of social media best practices
  • Ability to work individually as well as in groups
  • A desire to obtain the skills for marketing
  • Strong organizational skills
  • A healthy sense of humor

 

Development Internship

Supervisor: Development Director
Internship Length: March 2017 – June 2017
Time Commitment: 10-20 hours per week

The Development Intern will assist the Northwest Folklife Development team in its communications and fundraising efforts and will have the opportunity to learn about nonprofit fundraising, marketing, and event planning. The Development Intern will have significant exposure and opportunity to learn about the many cultural communities that make up the Pacific Northwest, and the folklife they each bring to the Northwest Folklife Festival.

Identified Learning Outcomes

  • Develop skills to translate program activities to development messages
  • Develop skills in organizing program information for use in development strategy
  • Contribute to developing and fulfilling new communications strategies in support of community engagement and community-powered fundraising
  • Learn how to engage donors through ‘new media’ including social networks
  • Learn how to create successful fundraising events

Responsibilities

  • Edit and compile donor and constituent interviews and stories of community engagement
  • Plan and activate donor benefits and activities at the Festival at the Friends of Folklife Head Quarters, including in-kind donation procurement
  • Assist with coordinating pre-festival events including a Festival Preview Party and the “First Look” Reception
  • Assist in planning and activation of Festival fundraising plan through the Pitch Program
  • Complete tasks such as data entry, initiating and following up on correspondence, and assisting with post-festival mailings and data collection

Requirements

  • Strong communication skills
  • The ability to work as part of a fast-moving team
  • The ability to work with grace under pressure
  • The ability to deal with small details and connect them to a larger whole
  • Knowledge of or experience with cultural arts in the Pacific Northwest
  • A working knowledge of Word, Excel, Outlook, and databases
  • Ability to work individually as well as in groups
  • A desire to obtain the skills for event production
  • Strong organizational skills
  • A healthy sense of humor

Additionally, anyone with a love of music, arts, and culture is encouraged to apply.